Sample Expenses CSV File — Free Download
A business expense ledger with categories, vendors, amounts, payment methods and an approval status — the file to test an expense-management import or a spend-by-category report.
Download the sample file
CSV · 220 rows · 16.3 KB · synthetic data, free for any use
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| expense_id | date | category | vendor | amount | payment_method | employee | status |
|---|---|---|---|---|---|---|---|
| EXP-0001 | 2026-04-26 | Marketing | Uber | 1150.62 | Reimbursement | Mia Nguyen | Rejected |
| EXP-0002 | 2026-05-30 | Training | Notion | 141.84 | Invoice | Yuki Haddad | Approved |
| EXP-0003 | 2026-03-09 | Training | Zoom | 1137.77 | Reimbursement | Sam Okafor | Approved |
| EXP-0004 | 2026-04-17 | Hardware | Uber | 2229.23 | Corporate Card | Sofia Haddad | Approved |
| EXP-0005 | 2026-02-18 | Travel | Coursera | 1279.95 | Corporate Card | Omar Cohen | Pending |
| EXP-0006 | 2026-04-12 | Training | Staples | 1915.93 | Invoice | Mia Wei | Approved |
Showing the first 6 of 220 rows.
Columns
| Column | Type | Description |
|---|---|---|
expense_id | string | Primary key, EXP-0001… |
date | date (YYYY-MM-DD) | Expense date over ~150 days |
category | string | Travel, Meals, Software, Office Supplies, Marketing, Training, Hardware |
vendor | string | Merchant name |
amount | decimal | Amount, USD |
payment_method | string | Corporate Card, Reimbursement, ACH or Invoice |
employee | string | Person who submitted the expense |
status | string | Approved, Pending or Rejected |
What makes this file useful
- status is skewed toward Approved with a minority Pending / Rejected — realistic for an approvals queue and useful for filter tests.
- amount ranges from a few dollars to a few thousand, so category totals are driven by a mix of small and large items.
- vendor and category are loosely correlated (AWS → Software, Delta → Travel) so grouped views make intuitive sense.
Use cases
- Sum spend by category or vendor
- Filter to Pending expenses awaiting approval
- Test an expense-tool or accounting CSV import
- Chart monthly spend and spot the biggest line items
Open it in a tool
Load this sample — or your own file — into a real tool. Everything runs client-side.
Related guides
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Frequently asked questions
Are the vendors and amounts real?
Vendor names are well-known brands used for realism, but every amount, date and line item is randomly generated.
Can I use this for a finance software demo?
Yes, it is free for commercial use and shaped like a typical expense export.
How many rows?
220 expense rows plus the header.
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